For paint protection film shops
Software built for paint protection film shops
I run a PPF shop in Calgary — one of the biggest PPF markets on the continent — and Service VIN is the software I built to run it. Quote a full front or a full-body wrap by panel or package, costed against the actual roll on your rack, so the margin you see is real — not a guess off a price list. Track every roll to the foot, keep two installs off the same lift, register the warranty, and put an AI team on the calls and quotes you don't have time to chase.
14-day free trial of every feature. No credit card required.
The quote is the sale
Quote a full front — or a full body — the way you sell it
PPF sells by the panel: hood, fenders, mirrors, rockers, or the whole car in a coverage package. Service VIN builds the quote that way and turns it into a live-margin quote costed from the actual roll on your rack — so you know the profit on the job before the customer ever says yes.
Price by panel or package
Build the quote the way a customer buys it — hood, fenders, mirrors and rockers à la carte, or a full-front and full-body coverage package as one line. Options and add-ons live on the same quote.
Margin costed from the real roll
Each film line is priced from the actual cost per foot of the roll on your rack, not a list price. The profit margin updates live as you add panels, so you know the job makes money before you send it.
Approve online, take a deposit
Send a clean quote the customer approves from their phone, with a deposit collected on the spot. An approved quote drops straight onto the calendar as a booked install.
Illustrative estimate of gross margin on a large-vehicle job priced off a flat menu versus costed from the real film on your rack.
| Item | Flat menu price (%) | Costed from real film (%) |
|---|---|---|
| Gross margin | 28% | 46% |
Film is your biggest cost
Know your film to the foot, and never double-book a bay
A roll of PPF is a four-figure asset that leaves the shop eighteen inches at a time. Service VIN tracks every roll to the foot at the price you actually paid, warns you before you run dry, and keeps two installs from ever landing on the same lift.
Every roll tracked to the foot
Each physical roll carries its length, real cost, lot number and rack location, and draws down foot by foot as you log installs against it — so on-hand value and per-job material COGS are facts, not estimates.
Reorder before you run dry
Set a reorder point in feet per product. The list fires while there is still time to ship film — not the morning of a full-body install when the core turns out to be empty.
A calendar the bays can't double-book
Drag installs across bays and installers on one calendar, with bay protection enforced in the database. A long full-body wrap and a quick windshield film can never be booked onto the same lift.
Nothing falls through
Fill the bays, register the warranty, win back the lead
Take bookings and deposits around the clock, store every warranty against the customer's VIN, and let an AI calling copilot — plus a crew of follow-up agents — handle the calls and quotes you don't have time to chase.
24/7 booking with deposits
A branded storefront takes bookings and deposits around the clock, so the after-hours shopper who found you at 11pm books a slot instead of texting the shop across town.
VIN garage and warranty portal
Scan the VIN to build the vehicle's garage, then store the PPF warranty, contract and before/after photos against it — served back to the customer through secure, expiring links.
An AI team on calls and follow-ups
The AI calling copilot records, transcribes and summarizes every call and drafts the estimate or booking for one-tap send. Follow-up agents chase open quotes and win back cold leads — draft-first, with quiet hours in code.
Inside Service VIN
The whole PPF shop, on one screen
From the first quote to the finished car — quoting, film inventory and an AI crew, all in one login.
Built for the work
Every panel, wrapped to the edge.
Service VIN runs the quoting, the film counts and the follow-up in the background — so your hands stay on the car.
Why Service VIN
Built on a film shop's logic, not a generic CRM
Plenty of tools can hold a customer list. These are the four things I needed running my own paint protection film shop that none of them could do — so I built them.
Live margin on every quote
The quote is costed from the real film on your rack, not a price list. The margin is a fact before you hit send — the one number a growing PPF shop can't afford to guess.
An AI team, not one AI button
A calling copilot plus lead-response, quote-follow-up, win-back and review agents — draft-first, with opt-outs and quiet hours enforced in code. The follow-up that used to wait for a spare minute now happens on time.
Built for film, not bolted on
Panels and coverage, rolls tracked to the foot, remnants, VIN warranties — the vocabulary of a PPF shop is native here, not forced into a generic field-service template.
Flat pricing, no per-seat charge
Add installers, front-desk staff and detailers without watching the bill climb. One flat plan for the whole shop — see the tiers on the pricing page.
Questions
PPF software, answered
What is PPF shop management software?
PPF shop management software runs the whole paint protection film business from one login instead of a stack of disconnected apps. Service VIN covers quoting a job by panel or package with live margin, tracking film rolls to the foot, taking bookings and deposits 24/7, scheduling installs into protected bays, registering warranties against each vehicle, and following up on leads and quotes — so a first call becomes a booked install, a finished car, a stored warranty and a review without anything falling through the cracks.
How does Service VIN make the margin on a PPF quote real?
Every film line on a quote is costed from the actual roll on your rack — the real price per foot you paid, not a list price you typed in once. Add the hood, fenders, mirrors and rockers, or drop in a full-front or full-body package, and the profit margin updates live as you build. You can see before you send whether a discount still leaves you money, and take a deposit the moment the customer approves.
Can it track partial rolls of PPF film to the foot?
Yes. Each physical roll carries its length, real cost, lot number and location, and draws down foot by foot as you log installs against it. You get reorder alerts before a roll runs dry, real material COGS on every job, and offcuts kept as usable remnants — so the film that eats most of your money is finally counted like the asset it is.
How does Service VIN stop two installs being booked into the same bay?
Bay protection is enforced in the database, not just hidden in the interface. The drag-and-drop calendar lets you schedule installs across bays and installers, and the system refuses to hold the same bay for two overlapping jobs — so a long full-body wrap and a quick windshield film can't collide on the same lift.
What does the AI team actually do for a PPF shop?
It is a crew of AI helpers, not one gimmick. The AI calling copilot records, transcribes and summarizes calls, then drafts the estimate, text or booking for you to send with one tap. Separate AI agents respond to new leads, follow up on open quotes, win back cold ones and request reviews — all draft-first, with opt-outs and quiet hours enforced in code, so nothing goes out sounding like a robot or at the wrong hour.
Can I switch from Tint Wiz, Urable or OrbisX, and what does it cost?
You can import your data from Urable, Tint Wiz, OrbisX, QuickBooks Online, Zoho Books or any CSV, so you start with your customers and history in place. Plans are flat monthly with no per-seat charge — Essentials is CA$79, Growth CA$199 and Command CA$399, with two months free on annual billing. Every plan starts with a 14-day free trial of every feature, no credit card required.
Run your PPF shop on one system.
Quote by panel with a margin you can trust, track every roll to the foot, and let the AI team handle the follow-up. Start a 14-day free trial of every feature — no credit card required.